| Project management: For successful implementation of the project will be formed a Project Management Team (PMT). The management team will be responsible throughout the project for the implementation of the management activities, including: control over the implementation of activities under the contract between the Program Operator (PO) and the Beneficiary; transmission of information by the Beneficiary for the PO; control of subcontracting; preparation and holding of control meetings with the PO for ongoing review of the project implementation; control of the accounting documents; control over the timely fulfilment of commitments by suppliers; managing publicity activities and the other.
The project management team /PMT/ is joint by the Municipality of Vratsa, the Youth Center of Vratsa and the Youth Foundation of Timis County and will consist of following experts:
1. Project manager (Municipality of Vratsa);
2. Project manager (Timis County Youth Foundation);
3. Project Coordinator (Vratsa Youth Center);
4. Project Accountant (Municipality of Vratsa);
5. Partner Accountant (Timis County Youth Foundation);
6. Public Procurement Expert (Vratsa Municipality);
7. Technical expert (Municipality of Vratsa);
8. Construction Expert (Vratsa Municipality);
Project "Vratsa Youth Center - a factor for the development of the Northwest" is envisaged many and varied activities in two countries with a large target group and participants which it imposes the need to form a larger team.
A detailed description of each expert's staff duties is given in Item 8 TEAM. A control system will be created, guaranteeing the highest degree the success realize of the assigned tasks and functions to the experts. The control will be combined with a direct communication between EUP members, aimed at achieving the best possible results from the accomplishment of the tasks assigned and the timely completion.
The team of experts will report directly to the Team Leader. It will be created schedules for all outsourcing contracts and progress on implementation will be constantly monitored. Control mechanisms will be introduced to monitor the implementation of the project based on the three main objectives: quality, costs and terms.
The monitoring process is based on: Collaboration between experts; Compilation and analysis of information; Review of progress reports and documents related to the implementation of project activities; Comparing of the information and the reported data with the objectives, expected results, activities and performance indicators of the contract
The project manager will communicate with the stakeholders, and copies of the official correspondence will be provided to the Head of the Lead Organization - Mayor of Vratsa Municipality. The documents and correspondence will be stored by the Coordinator in the project archive. The implementation of the project will rely on constant contact by telephone and e-mail between all interested parties. |
126 989.04
|
112 298.18
|
| Equipment and Construction works: Renovation and repair of an existing hall for the needs of the Youth center Vratsa.
Due to the need to expand the scope and activities of the "Youth Center - Vratsa", as the halls and capacity of the existing building are limited and no longer meet the needs of young people in their entirety, an ongoing renovation of a hall located in the building of "Youth Home - Vratsa" will lead to the unification of the efforts of both institutions to fully engage the free time of young people from the city and the region.
The hall is important for the development of educational, cultural, and youth activities on the city's territory. Will be formed a new youth space, which will establish itself as a safe place designed for the development and expression of the creative abilities of young people and the activation of their potential. Renovating the hall in connection with the “Youth Center – Vratsa” needs will allow some of the Centers’ clubs to better implement their activities. The renovation will support the development of the youth community and expand the scope of activities of the "Youth Center - Vratsa", which is related to the increased interest and needs of young people from the region.
The premises - a large salon in the "Youth House", subject to ongoing renovation, is located on "Vtori June" blvd. with identifier 12259.1016.101.1 according to the cadastral map of the city. It is located on the 2nd floor of the building, intended for a performance hall, with an area of 281.00 sq. m., updated with Act No. 1334 of 30.01.2008, built in a regulated land property UPI I, Central city part (CGCH ) according to the current Regulatory Plan of the city of Vratsa.
The premises are heavily depreciated and do not meet modern functional requirements. It is located at an elevation of 3.60, with metal windows, wooden panels on the walls, ceilings, and parquet flooring - depreciated and worn. The nature of the future renovation is current, as there are no changes in the construction of the room.
Commissioning of the site - will be carried out in accordance with the Spatial Planning Act.
Base and Equipment Insurance-The building and equipment will be insured by a licensed company in Bulgaria against the usual insurance risks. |
628 242.19
|
305 031.30
|
| Project activities: The main project activity includes 5 sub-activities
Sub-activity 3.1: Stakeholder research and surveys. Organization of motivational talks. Providing information forums and preventative information campaigns.
Stakeholder survey, Organizing motivational talks, Conducting informative forums, Conducting preventative information campaigns, Other campaigns to be implemented within the project and related to the health of young people will be "Tuberculosis prevention" and a campaign against drug use.
Sub-activity 3.2: Conducting informal training. Organizing consultation forums and guidance in searching and finding the right job. Conducting vocational retraining courses. Conducting development training of the staff center team. Creation of interest clubs - Conducting informal training, Organize forums for advice and guidance in searching and finding suitable work, Conducting vocational retraining courses,Conducting development training of the members of the center team,Creation of Interest Clubs.
Sub-activity 3.3: Common activities with National Network of Youth Centers – The final activity of Youth Center Vraca – Youth Mind Exchange Forum:
Organization and implementation of a common joint activity with FITT - Timisoara and the National Network of Youth Centers (NMMC)
Sub-activity 3.4 working visit with educational and educational purpose to the city of Veliko Tarnovo with 40 young people
Carrying out an educational and educational visit to the town of Veliko Tarnovo. Youth Center - Vratsa will hold an educational and educational program in a period of two days with the participation of 20 young people and students representing vulnerable communities from small settlements in the territory of the Vratsa region. In the program of activities for the participants, we will include a visit and participation in the children's Roma festival "Open Heart", a visit to the Tsarevets fortress, a visit to the "Revival and Founding Assembly" museum and the village of Arbanasi. Through this activity, we will enrich empathy by getting to know the different ethnic groups, taking them out of their social environment, as well as improving their knowledge of history, art and old urban architecture.
Sub-activity 3.5: Educational meetings with the other Youth Centers
The Youth center Vraca will be the host of some of the new youth centers and some of the already existing ones on the training cources to increase the capacity of the youth workers and the educational mediators.
A detailed description is given in Annex 1 to item 7. Implementation plan / project activities from the application form.
|
713 027.98
|
445 020.78
|
| Information and publicity: The project envisages a huge information campaign in several directions:
- Conducting three main information activities on the progress and impact of the financial mechanism, such as opening and closing press conferences and open stakeholder meetings;
- Development of information materials for the project (billboard, permanent sign, banners, posters, information leaflets, folders, etc.);
- Development of promotional materials for the activities of the Youth Center under the project (flash drives, T-shirts, backpacks, balloons, pens, badges, etc.);
- Media publications;
- Production and broadcast on local television of 2 thirty second advertising clips for the results of the project;
- Drafting, printing and distribution of a „Guide to Artistic Participation“ by a partner of the Timis County Youth Foundation;
- Social media;
- Project website.
The role of information and publicity measures is:
- Raise awareness of target groups about project objectives;
- Raise awareness of beneficiaries about its benefits to the public;
- Increase the public recognition of the role of the EU and the Funds for its implementation.
The Information and publicity activities will allow the public to be informed about the progress of the project and the contribution of the European Economic Area Financial Mechanism 2014-2021.
The publications and information materials created under the project will be in accordance with the Communication and Design Manual FM of EEA 2014-2020.
Communication and publicity activities are detail described in the Communication Plan developed in accordance with Annex 3 of the Implementation Regulation FM of EEA 2014-2021 and the Communication and Design Manual. |
81 941.47
|
56 346.21
|
| Bilateral relation: 1. Activity Bilateral project relations include 5 sub-activities with Youth Center Timisoara::
Subactivity 5.1. Exchange between project implementation and management teams
Subactivity 5.2. Capacity building
5.2.1. General support in the implementation of the project activities of the project implementation team
5.2.2. Capacity building - project development
Sub-activity 5.3. Study visit to the Youth Center – Timisoara
Sub-activity 5.4. Participatory Arts
Sub-Activity 5.5 Organization and holding of a Youth Forum
2. Activity Bilateral project relations with the partner from Iceland – Youth Center Hafnarfjordur
The main purpose of the study visit is to learn how colleagues from Iceland engage and activate local young people through board and role-playing games. In return, the team of the Youth Centre - Vratsa will share their good practices in this field and will organize activities with local youth. Because of the study visit, the two teams will have better experience in organizing activities based on roleplaying and board games. That will lead to a bigger reach of young people and their activation.
3. Team exchanges:
3.2 in Lisboa
Carrying out the visit with the aim of exchanging experience and practices between the teams of the youth centers and getting to know the types of informal activities with young people, forums, campaigns and trainings.
3.3 in Strasbourg
In order to get to know the essence of the work and the development of youth initiatives and practices, participation in a working visit to the center in the city of Strasbourg will be taken by fellow youth workers and educational Roma mediators appointed recently.
3.4 in Reykjavik with Youth Center Bourgas
The main idea is to gain experience, to exchange good practices between the teams and to see how the foreigner youth centers work with the young people.
|
107 542.35
|
63 837.48
|
| Audit: The implementation of this activity is required to carry out an independent external assessment of the eligibility of the project costs incurred.
The purpose of an independent audit is through a set of necessary and interconnected procedures defined by International Standards on Auditing to express an independent opinion on the reliability in all aspects of the materiality (reliability and validity) of the financial statements prepared in accordance with the Bulgarian accounting legislation in carrying out the above project.
Independent auditing of project activities, covered by the subject of the contract, as an independent and objective activity for confidence and consultation, aims to assist the Contracting Authority by applying a systematic and disciplined approach to evaluate and improve the effectiveness of risk management, control and management processes.
The audit performed will express an independent auditor's opinion on the fair presentation in all aspects of materiality in the implementation of the project, this activity being accounted for by the preparation of an audit report in accordance with international auditing standards and should include:
1. Monitoring the effective implementation of national and EU law in the implementation and reporting of the project by the Contracting Authority.
2. Monitoring the effective implementation by the Contracting Authority of the rules lay down by the Program Operator of the Local Development, Poverty Reduction and Improved Inclusion of Vulnerable Groups program.
3. Provision of an additional control mechanism for monitoring the implementation of all rules for the implementation of activities and reporting of project costs. |
12 411.60
|
1 958.36
|
| Overheads: Overheads (incurred directly in relation to the eligible direct costs of the project) are at a flat rate of 15% of the eligible direct costs of personnel, in accordance with Art. 8.5.1 (c) of the Regulation. |
67 319.34
|
57 805.67
|
